INFORMATION SYSTEMS OFFICER P4
INFORMATION SYSTEMS OFFICER, P4, BANGKOK, JO 156515.
Org. Setting and Reporting
Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with U.N. Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.
The position is co-located in the Regional office for Asia and the Pacific and reports to the Chief of Section, Communications, Advocacy, Knowledge Management and ICT, located in Geneva. The
incumbent is responsible to develop, implement, monitor and improve UNDRR information systems, tools, technologies and data usage.
Within limits of delegated authority, the Head of the ‘Information Design & Technology Solutions’ (IDTS) unit is responsible for the following duties:
- Leads, plans and provides expert advice on the use of information technology (IT) to enhance the efficiency and streamlining of UNDRR’s programme of work.
a) Develops IT strategies to increase the organization’s efficiency and the quality of digital products and tools offered to internal and external stakeholders.
b) Leads the development of evidence-based documents, technical analysis, recommendation reports and feasibility studies on IT matters.
c) Aligns the organization’s IT infrastructure and product architecture with its strategic priorities within UN rules and regulations, in particular by identifying the need for new systems or by bringing modifications to existing systems.
d) Enhances UNDRR’s business processes with technology by making them more efficient, convenient, effective and reliable.
f) Leads IT procurement exercises and assists administration by identifying options, vendors and contractors that offer the best solutions and services.
h) Contributes to the managerial functions of UNDRR by preparing briefs, reports, studies and work plan proposals to achieve organizational successes related to IT functions.
- Plans and manages the design and development of complex information systems such as internal and external web portals, data systems and knowledge management platforms and information management projects.
a) Liaises with Programme Officers and users on all aspects of work, and during all phases of design and development.
b) Proposes recommendations to management for further prioritization of projects.
c) Monitors project progress against plans, milestones, time and cost estimates, metrics and performance measures and reports to management.
d) Supports development of UNDRR’s data strategy and roll-out e) Serves as the main liaison and represents the IT Team in various internal and external committees and review bodies as required.
f) Serves as the main IT liaison for vendors and other UN agencies that provide services to UNDRR.
- Oversees the IDTS unit, prioritizing and supervising work to deliver products aligned to UNDRR’s strategy in a timely manner.
a) Oversees maintenance of UNDRR ICT and data systems, ensures business continuity planning is up to date and guides implementation of regular data and systems safety and security initiatives.
b) Provides leadership, guidance and mentoring for staff, fosters teamwork and improved communications among all members of the team.
c) Supervises all aspects of design and technology work and ensures adherence to standards and processes. Delegates tasks as necessary.
d) Prioritizes work packages and monitors individual progress against plans and milestones.
- Carries out other duties as required by the Chief of Section.
- Knowledge of systems design, and development, management, implementation and maintenance of complex information systems.
- Ability to develop and oversee large centralized or decentralized institutional systems; conceptual and strategic analytical capacity to understand information system and business operational issues so as to thoroughly analyze and evaluate critical systems matters.
- Knowledge of a range of computer languages and development paradigms, knowledge of organization’s information infrastructure and IT strategy as it relates to user area(s).
- Ability to collaborate within geographically dispersed teams.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
PLANNING AND ORGANIZING:
- Develops clear goals that are consistent with agreed strategies.
- Identifies priority activities and assignments; adjusts priorities as required.
- Allocates appropriate amount of time and resources for completing work.
- Foresees risks and allows for contingencies when planning.
- Monitors and adjusts plans and actions as necessary.
- Uses time efficiently.
- Actively seeks to improve programmes or services.
- Offers new and different options to solve problems or meet client needs.
- Promotes and persuades others to consider new ideas.
- Takes calculated risks on new and unusual ideas; thinks “outside the box”.
- Takes an interest in new ideas and new ways of doing things.
- Is not bound by current thinking or traditional approaches.
- Delegates the appropriate responsibility, accountability and decision-making authority
- Makes sure that roles, responsibilities and reporting lines are clear to each staff member
- Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
- Monitors progress against milestones and deadlines
- Regularly discusses performance and provides feedback and coaching to staff
- Encourages risk-taking and supports creativity and initiative
- Actively supports the development and career aspirations of staff
- Appraises performance fairly
Advanced university degree (Master’s degree or equivalent degree) in computer science, information systems, administration, public information or related field is required. A first level university
degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Project management certification (PRINCE2 Practitioner, PMP or equivalent) is desirable. IT Service management certification (ITIL or equivalent) is desirable.
A minimum of seven (7) years of progressively responsible experience, including in the private sector, in planning, design, development, implementation and maintenance of IT standards and processes, information systems, including websites, digital assets and knowledge platforms or related area, is required.
Experience in carrying out administrative functions within the United Nations System or a comparable international organization, including preparation of budget/cost estimates, procurement of IT services along with contract management, is desirable.
Experience in the recruitment and management of staff is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Extension of the appointment is subject to extension of the mandate and/or availability of funds.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
In line with the overall United Nations policy, the UN Office for Disaster Risk Reduction encourages a positive workplace culture which embraces inclusivity and leverages diversity within its workforce. Measures are applied to enable all staff members to contribute equally and fully to the work and development of the organization, including flexible working arrangements, family-friendly policies and standards of conduct.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.